Here is a great opportunity to work for a leading distributor of high-quality wholesale petroleum products committed to delivering exceptional service and value to customers. The company prides itself on its dedication to innovation, sustainability, and community engagement.
Position Summary: The Fuel Accounting/Payroll Specialist will be responsible for supporting the Controller in day-to-day operations of the accounting and payroll. This role is essential in ensuring accurate and timely processing of financial transactions, maintaining financial records, supporting the overall financial health of the company and ensuring accurate payroll on an ongoing basis.
KEY RESPONSIBILITIES:
Accounts Receivable:
Process customer invoices and ensure timely collection of payments
Monitor accounts to identify overdue payments and follow up with customers
Reconcile customer accounts and resolve discrepancies
Prepare and distribute accounts receivable reports to management
Accounts Payable:
Review and verify invoices for accuracy and proper authorization
Process vendor payments and ensure all payments are made on time
Reconcile vendor statements and resolve any discrepancies
Maintain organized and accurate records of all accounts payable transactions
Fuel Accounting:
Assist in the recording and reconciliation of fuel transactions
Monitor fuel inventory levels and report any discrepancies
Support the preparation of fuel-related financial reports and analyses
Collaborate with the operations team to ensure accurate fuel data entry and reporting
Payroll:
administration of accurate and complete payroll including time cards
Vacation pay is accurately recorded and paid
union contracts compliance
employee benefits are correctly recorded and invoiced
Qualifications:
1-3 years of experience in accounts receivable, accounts payable, or general accounting
Experience in fuel accounting or the petroleum industry strongly preferred
Proficiency in accounting software (Factor) and Microsoft Office Suite, particularly Excel
Strong attention to detail and accuracy
Excellent organizational and time management skills
Strong communication and interpersonal skills
Ability to work independently and as part of a team
